Bidding & Procurement


City of Glasgow in conjunction with the Kentucky Association of Counties (KACo) will be accepting bids via a Reverse Online Auction on 4/25/2019 1:00 p.m. C.D.T. for the purchase of road salt for the CITY OF GLASGOW local government road department.  

For bid participation / registration and specifications contact Orbis Online at 210-831-6070 or log onto www.orbisonline.com or contact, CITY OF GLASGOW the local government agency or Scott Martin with KACo at 800-264-5226. The local government agency reserves the right to reject/accept any and all bids. 

Bids will be accepted online only.

Advertisement For Bids               
City of Glasgow
Glasgow, KY 42141
Glasgow Shared Use Path, Shared Way & Sidewalk Improvements SRTS Project
Sealed Bids for the construction of the Glasgow Shared Use Path, Shared Way & Sidewalk Improvements SRTS Project consisting of the installation of bike sharrows, approximately 900 LF of shared use path, approximately 1,100 LF of concrete sidewalk, drainage structures, and a 100 foot pre fab bridge together will all related work as specified and shown on the Drawings will be received by the City of Glasgow, at 126 E. Public Square, until 12:00 pm. (local time),  April 15, 2019 and then at said office opened and publicly read aloud.  A DBE goal of 5% has been established for this project by KYTC.

23CFR635.112 states that the advertisement and approved plans and specifications of any Federal-aid project shall be available to bidders a minimum of 3 full weeks (bids may not be opened on the 21st day) prior to opening of bids except that shorter periods may be approved by the Division Administrator in special cases when justified.                                                                                                                                                                                         

The BIDDING DOCUMENTS, consisting of Advertisement for Bids, Instructions to Bidders, Bid, Bid Bond, Agreement, Notice of Award form, Notice to Proceed form, Construction Performance Bond, Construction Payment Bond, Sample Certificate of Insurance form, Application for Payment form, General Conditions, Supplemental General Conditions, Change Order form, Technical Specifications, Addenda, and Drawings, may be examined at the following locations: 

City of Glasgow
126 E. Public Square
Glasgow, KY 42141 

GRW Engineers, Inc.
801 Corporate Drive
Lexington, KY 40503 

Copies of the BIDDING DOCUMENTS MUST be obtained at the office of GRW Engineers Inc., located at 801 Corporate Drive, Lexington, Kentucky 40503 upon payment of $50 for each set.  Plans may also be purchased online at http://www.grwinc.com/plan-room. Digital copies of the bidding documents on CD are included with the purchase of each set. Payment is not refundable.  Bids from anyone not on the Engineer’s Plan Holders List will not be opened.

Bids shall be accompanied by a bid bond or a certified check in an amount equal to five percent (5%) of the bid to insure the execution of the contract for which the bid is made.  In case the bid is not accepted, the check or bid bond will be returned to the bidder, but if the bid is accepted and the bidder shall refuse or neglect to enter into a contract with the City of Glasgow within ten (10) days after the time he has been notified of the acceptance of his bid, the said check or bid bond shall be forfeited to the City of Glasgow as liquidated damages for the failure to do so.

No bidder may withdraw his bid for a period of ninety (90) days after closing time scheduled for the receipt of bids.

Contractors bidding the project and DBE subcontractors must be KYTC prequalified at the time of the bid.  Subcontractors accepting subcontracts must also be KYTC prequalified.

The City of Glasgow reserves the right to waive informalities and to reject any and all bids.


In compliance with the above, the undersigned offers and agrees, if this bid is accepted, to furnish any and all of the items upon which prices are quoted, at the price set opposite each item, delivered at the designated point(s) within the time specified in the schedule. Items on bid are exempt from federal excise tax and Kentucky sales and use tax. Title shall pass to the City of Glasgow upon actual receipt and acceptance of the items. In the event there is a discrepancy between the unit price and the extended price, the unit price shall govern.

Procurement: City of Glasgow does abide by Residential Bidder Preference per KRS 45A.490 - .494: KAR 5:400. This is designed to give in-state bidders an advantage against out-of-state bidders whose states have own bidder preference laws. Prior to awarding a contract, City of Glasgow must provide a preference to resident bidders of KY against non-resident bidders, IF those non-resident bidders are registered in a state that gives or requires its own residential bidder preference. Preference must be equal to preference given or required by state of non-resident bidder. If tie between resident and non-resident, preference must go to resident.