City Clerk / City Administrator

City Clerk / City Administrator Sheila W. Oliver

The City Clerk and the City Administrator are two different appointed positions. Glasgow chose some years ago to combine the jobs and this position is held by one person.

The City Clerk / City Administrator’s office can truly be called the hub of local government. It is the City Clerk who is the contact between the citizens and the government. The City Clerk’s office is where complaints are brought. The City Clerk is the bridge between the executive and legislative, between both of these and component government units, and between all of these and the public they are pledged to serve. The City Clerk is often the official custodian of records and the only fulltime officer with a professional working knowledge of the city’s government. The Clerk/Administrator is also the Personnel and Finance Director.

The office of City Administrator Officer is analogous to the office of city manager. The major difference is that the CAO is directly responsible to the executive authority instead of the legislative body. The CAO advises the executive authority in the formation of policy; has major responsibility for the preparation and the administration of the city budget, under the direction of the executive authority; advises the executive authority on personnel decisions and has continuing direct relationships with city department heads.

Duties of the City Clerk / City Administrator and the Administrative Department Personnel Include:

1. Maintenance and safe-keeping of permanent city records
2. Performance of duties required of “official custodian” or “custodian” pursuant to KRS 61.879-61.884 (Open Records Act)
3. Possession of the seal of the city
4. KRS Chapter 424, clerk must comply with legal advertising and notification requirements
5. Record the minutes of public body meetings and make them available for public inspection
6. Staff assistance to executive and legislative branches
7. Issuing licenses and permits
8. Bookkeeping, deposit and accounting of licenses, permits, fees and utility charges
9. Personnel and Financial Administration
10. Receiving and handling of complaints
11. Performing delegated personnel functions
12. Handling records management systems
13. Codification of ordinances
14. Conducting business with other city, county, state and federal agencies as directed
15. City financing issues

Administrative Department Staff Sheila W. Oliver - City Clerk / City Administrator     Stephanie Gossett - City Treasurer     Brandon Kerney - License Fee Manager     Teresa Honeycutt - Assistant to License Fee Manager Barbara England - Payroll / Human Resources Clerk     Shawna Reeves - Accounts Payable Clerk Mona Simmons - Administrative Clerk